Minutes of Meeting #1

 

 

 

Members Present: Vince Spano, Sam Herold, Dan Hougland, Niles Kin, Mark Jakubowski & Mike Gill.

Location: Pool Screen House  

Time:       4:00,PM.       

Date:       Thursday February 16,2006

 

Quorum: 6 of the 8 members attended. 

 

Approval of minutes:  Final

 

The first order of business:  Vince Spano was selected to be chairmen of this committee.

The first topic of discussion was the lake slope I contacted Michelle Pacitto (of Suitor) who told me that a letter was sent by our attorney to serve notice to Pulte on Feb 16^th. No response was received yet. However, in a letter to our board, our attorney advised GCA not to start any work on our own. However, things may change, depending on further investigation. Pictures were also taken to further document the lake’s appearance. A Geotechnical report was received & reviewed. Further follow-up is required. (Responsible: Vince Spano)

The committee will seek approval from the board to implement a work order process, & a document processing method to tie into the payment of vendors & services system.  (Responsible: Dan Hougland & Mark J. when Dan goes north. (Mike Gill)

 

After reviewing the fountain (financially, mechanically & electrically) this committee recommended that the board purchase a new fountain. After pulling the old fountain it proved to be a necessity. A new fountain has been ordered, & will be installed very shortly. (Thanks to the quick response of the board)   Also agreed was to establish a record keeping system on site of books, manuals, and maintenance schedules for all working mechanisms in GC. (Responsible: Sam Herold will you handle this?)

 

Mike Gill will explore & document a proposal for maintaining the bubbler & fountain system & present it to the Architetectural Committee.  (Responsible: Mike Gill)

 

This committee will establish an approved vendor list for homeowner improvements etc.

(Responsibility: To be assigned)

 

Other discussions focused on Shining Spaces not cleaning around & in garbage area and outside the buildings properly. Protective wind shades for screened area. Replacing knobs missing from poolside grills. (Responsible: Mark J. will you handle this?)

 

Finally the road surface needs attention in some areas. What warranty, do we have if any? (Responsible: Vince Spano & Mike Gill)

 

Notes: I have invited Mike Newes to join this committee.

           If I have left anything out PLEASE let me know ASAP.

 

Respectively Submitted:

            Vince Spano

 

NEXT MEETING:  March 9^th. Poolside @ 1:00PM. Please make an effort to attend.

 

Grande Cay Recreation Association

Meeting Notes

April 10^th, 2006

Members in attendance: V. Spano-Chm, S. Harold, N. Kim, M. Jakubowski, T. Conlin, M.Gill-Dir. Oversight.

Meeting called to order by Vince at 10 A.M. The following topics and actions were discussed and taken.

·                               Hurricane Damage Still Pending Repair- Mike Gill reported that the last word from Suitor was that Colonial Roofing is still waiting for the replacement tiles and cannot schedule time yet to remove the old broken tiles. Members of the committee asked Mike to request Suitor and Dan Hougland to search for an alternate roofing company who might be able to respond in a more timely manner.

·                               Outside Door/Window Trim Repairs-Mike Gill reported that a search is still in process to find a handy man that is qualified to perform these repairs.

·                               Gas Grills-Mark and Mike reported that the search is done for new grills. After inspecting grills at other Gulf Harbour communities, visiting several retailers, and seeking advice from the Bal Gas Sales rep. it was recommended that the best grill for our purpose was the Broil Master P3 Premium Gas Grill. (spec sheet attached) The estimated cost for two grills would be $1698 plus installation charges. It was moved by Vince and seconded by Niles to recommend to the Board that we pursue the purchase and installation. The motion also included that the gas shut off valves be raised to the height of the gas grill shelves, and that automatic shut off timers be installed next to the shut off valves. The motion was approved. Tom Conlin recommended that a light be installed so users can see after dark. This suggestion will be studied.

·                               Shining Spaces- Mike Gill reported that he plans to meet with the operations manager for shining spaces in an effort to improve the service and document what and when things are done.

·                               Irrigation System- Mike reported that Frankie has tested all the irrigation control areas and inspected the spray heads. One control could not be found between building 22 and 23. This will require further searching. It was also reported that Tour Green is preparing a quote to chart the 36 sprayer zones. Dick Ladner will report this to the Board.

·                               A/C Replacement Units- Niles Kin and Mark Jakubowski reported the results of an air conditioner research study in an effort to formulate a policy for replacing the compressor units and the line sets if required. Dimensions for five different manufactures, the SEER ratings, and capacity ratings were discussed. After discussing the different requirements for middle units and end units, and the visibility issues, it was recommended by Niles and seconded by Sam first, to require all owners to seek Architectural Committee approval before replacing the compressor and or line sets. If the height for a unit replaced to the rear of the buildings does not exceed 37” it will be approved. The height of a unit at the end of a building may not exceed 50”. Further, if line sets need to be replaced, they need to conform to the line installation at the end of building “22”. (A rain down spout type) Approval will constitute a sign off by two members of the committee or by the director with oversight. The motion was approved by the committee and will be sent to the board for approval.

In an effort to communicate this clarified policy to the owners, Mike and Mark will prepare a notice for the bulletin board, an article for the web site, and a notice for the next mass mailer.

·                               Lake Restoration- Vince reported that he and several members of this committee had a walk around with Pulte’s manager for land development and an engineer on March 30^th. They later reported that they would return in the near future with their contractor to further study the issue and possible response.

·                               Maintenance Records- Sam and Mark presented an inventory list of all known equipment belonging to the Grande Cay Recreation Association. This list will be used as a basis for maintenance, replacement and insurance schedules. This was the first time a list like this has been prepared and it will be a very helpful tool for the future.

·                               Sewer Project- Mike reported that he checked with Pulte to determine if they had the “as built” drawings for the sewer system in Grande Cay. Pulte indicated they could not find the drawings but would check further. Since Tom Conlin is the chairman for the sewer project, the committee requested that he follow up with Pulte to determine if they have the drawings, then maybe they could provide the name of the contractor who did the work. Also, Tom will check with the county for a set of drawings.

·                               Co-Chairman- Since Vince and several committee members will be going north for the summer; Sam Herold was named co-chairman so that the committee’s work can continue through the summer.

·                               Lint Vent Cleaning- Mike reported that a quantity discount quote is being obtained is case enough interest is shown. (Clothes dryers)

It was moved by Sam and seconded by Dan to adjourn. Motion passed.